Lotus Notes R5 For Dummies Quick Reference

by Londergan, Stephen R.; Freeland, Pat

Edition: 1st

ISBN13: 9780764503191

ISBN10: 0764503197

Format: Paperback

Pub. Date: 1999-06-02

Publisher(s): For Dummies

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Summary

Waste no time with the unimportant odds and ends of Lotus Notes -- start completing your tasks right away. From using super-fast Notes-enhanced information searches to organizing your calendar, this superb, bite-sized reference, Lotus Notes R5 For Dummies Quick Reference, gives you the information you need in order to use all the important features of Lotus Notes R5. E-mail, calendars, databases, and more all are at your disposal, and all these can be stress free after you flip through this handy guide. Take advantage of this product's new-and-improved, user-friendly interface and discover its easy compatibility with Windows 98 and NT. Find out about your options for using Notes on-site or on the go. All this information (and more) is at your fingertips in Lotus Notes R5 For Dummies Quick Reference and can easily be accessed thanks to this book's lay-flat binding.

Author Biography

About the Authors Stephen Londergan lives in Braintree, Massachusetts, with his wife, Robyn, and sons: Michael, Richard, and John. Steve and Pat (the other author of this book) have been colleagues for over 20 years. Pat Freeland is an independent consultant doing Notes application development in the Boston area. His expertise includes teaching about, writing about, and using Lotus Notes. Formerly, while at Lotus, Pat was editor of Lotus Notes Knowledge Base. Pat lives in Hingham, Massachusetts, with his wife and two children, a cat, two dogs, and a ferret. He has written several books and magazine articles on Notes and other computer products.

Introduction: How to Use This Book

(4)

The Contents of This Book

(1)

Conventions Used in This Book

(1)

Icons That You Will Find

(1)

Off You Go, Then

(2)

Part I: Getting to Know Notes

(16)

Groupware and Notes

(3)

Working in Notes databases

(1)

Communicating with e-mail

(1)

Lotus Notes --- What It Can and Can't Do

(2)

Knowing what Notes isn't

(1)

Knowing what Notes is

(1)

Compound Documents

(1)

Notes and the Network

(1)

Understanding Domino servers

(1)

Understanding Notes Workstations

(1)

The Workspace

(4)

Ordering from the menu?

(1)

Working smart with Smartlcons

(1)

Selecting tasks on the Notes taskbar

(1)

Switching among tasks on the Welcome Page

(1)

Broadening your universe with the Universal Navigator Bar

(1)

Betting on Bookmarks

(1)

Opening a bookmark

(1)

Creating a bookmark

(1)

Deleting a bookmark

(1)

Moving a bookmark

(1)

Creating a bookmark folder

(1)

Deleting a bookmark folder

(1)

Windows and OS/2 Function Keys

(1)

Your User ID --- Your Key to Notes

(2)

Part II: Your E-Mail

(24)

Choosing a Letterhead

(1)

Closing a Message

(1)

Letting People Know You're Out of the Office

(1)

Opening Your E-mail

(1)

Printing

(2)

Reading Your Messages

(1)

Selecting Messages

(1)

Sending a New Message

(8)

Choosing delivery options

(2)

Preparing to write a new memo

(1)

Addressing a message

(2)

Entering the body of a message

(1)

Sending a message

(1)

Filing a message

(1)

Switching Views and Folders

(1)

Using the View Pane

(1)

Changing a column width

(1)

Sorting your e-mail

(1)

Working in Your E-Mail Database

(7)

Deleting documents

(1)

Creating a new folder

(1)

Deleting a folder

(1)

Finding documents

(1)

Forwarding messages

(1)

Opening a folder to see what's in it

(1)

Putting a document in a folder

(1)

Replying

(1)

Distinguishing views from folders

(2)

Part III: Your Calendar

(30)

Managing your Calendar

(9)

Opening your calendar

(1)

Opening somebody else's calendar

(1)

Viewing your calendar

(1)

Setting calendar preferences

(6)

Printing your calendar

(1)

Modifying Your Calendar

(10)

Adding a new meeting

(2)

Adding a new appointment

(1)

Adding a new event

(2)

Adding a new reminder

(1)

Adding a new anniversary

(2)

Editing an entry

(1)

Responding to an invitation

(1)

Operating a Group Calendar

(2)

Creating a group calendar

(1)

Opening a group calendar

(1)

Tracking To-Do's

(8)

Creating a new group to-do

(2)

Creating a new personal to-do

(2)

Editing a to-do

(1)

Updating your to-do's

(1)

Viewing your to-do's

(4)

Part IV: Dealing with Databases and the Data They Contain

(44)

Access

(1)

Bulleted Lists

(1)

Database Icons

(3)

Database Navigation

(2)

Switching from view to shining view

(1)

Navigating around a document in Edit mode

(1)

Opening a document

(1)

Seeing another document

(1)

Doucument Actions

(2)

Selecting and deselecting a document

(1)

Selecting a group of documents

(1)

Adding documents in a folder

(1)

Deleting a document

(1)

Forwarding a document

(1)

Printing a document

(1)

Removing documents from a folder

(1)

Document Edits

(2)

Enhancing text

(1)

Setting the permanent pen

(1)

Document Hiding

(1)

Encryption

(2)

Creating your key

(1)

Sending your key

(1)

Attaching your key to a document

(1)

Accepting a key

(1)

Fields

(1)

Find and Replace

(1)

Folders and Views

(4)

Creating folders

(2)

Collapsing and expanding folders and views

(2)

Headers and Footers

(1)

Nonstandard Characters

(1)

Properties Boxes

(1)

Links to Documents, Views, and Databases

(1)

Margins

(1)

New Documents

100

(1)

Numbered Lists

100

(1)

Page Breaks

101

(1)

Pagination

101

(1)

Paragraph Alignment

102

(1)

Paragraph Indents

102

(1)

Saving a Document

103

(1)

Selecting Text

103

(2)

Spacing

105

(1)

Spell Check

105

(1)

Styles

106

(2)

Tables

108

(9)

Building the table

108

(1)

Entering data in tables

109

(1)

Changing the display of rows

109

(2)

Merging and splitting cells

111

(1)

Putting a table in a table

111

(1)

Adding background colors

111

(1)

Changing cell borders

111

(1)

Adding table borders

112

(1)

Setting table margins

112

(3)

Changing row height

115

(1)

Changing column widths

115

(1)

Changing more than one cell at a time

115

(1)

Deleting rows and columns

116

(1)

Inserting rows and columns

116

(1)

Deleting a table altogether

116

(1)

Tabs

117

(2)

Part V: Notes on the Road

119

(14)

Connecting through Location Documents

120

(5)

Adding a new location document

120

(3)

Setting automatic replication

123

(1)

Changing locations

124

(1)

Making Your Modem Work

125

(1)

Enabling your serial port

125

(1)

Configuring your modem

125

(1)

Troubleshooting modem problems

126

(1)

Saving Replication Time and Money

126

(2)

Partial replication

126

(1)

Selective replication

127

(1)

Working in Notes Away from the Office

128

(5)

Sending e-mail from afar

129

(1)

Taking a database with you

129

(1)

Using the Replicator page

130

(3)

Part VI: Text Searching Near and Far

133

(16)

Boolean Searches

134

(1)

Domain and Worldwide Searches

134

(1)

Full-Text Index

135

(4)

Planning your index

136

(1)

Building your index 101

137

(2)

Full-Text Search

139

(7)

Searching through all the documents in the view

139

(1)

Playing hide and seek with the Search bar

140

(1)

Bellying up to the Search bar

140

(1)

Getting into conditions

141

(2)

Querying by form

143

(1)

Querying with Fuzzy Search and the Variants

144

(1)

Saving a search

145

(1)

On your mark, get, set, search!

145

(1)

Seek and ye shall find

145

(1)

Resetting the stage

146

(1)

Home Page Search Buttons

146

(1)

Keyword Fields

146

(1)

People Searches

147

(1)

Screen Contents

148

(1)

Part VII: Notes and Other Programs

149

(16)

Attachments

150

(2)

Creating attachments

150

(1)

Using attachments

151

(1)

Cutting or Copying and Pasting

152

(1)

Data Exports

152

(1)

File Imports

153

(2)

Linked and Embedded Data

155

(5)

Linking

155

(2)

Embedding part of a file

157

(1)

Embedding a whole file

158

(1)

Activating an embedded file

159

(1)

View Exports

160

(1)

View-Level Imports

161

(1)

The Web and Notes

162

(3)

Part VIII: Notes the Way you Want It

165

(20)

Certification

166

(1)

Headlines and Subscriptions

167

(1)

Locations

167

(2)

Selecting a location

168

(1)

Changing location information

168

(1)

Setting the location prompt

169

(1)

Logging Off Notes

169

(1)

Newsletters

169

(2)

Passwords

171

(1)

Smartlcons

172

(3)

Creating new Smartlcons

173

(1)

Changing the display of Smartlcons

174

(1)

User Preferences

175

(4)

Choosing e-mail options

175

(2)

Changing e-mail notification

177

(1)

Scanning for unread documents

177

(1)

Setting international options

178

(1)

The Welcome Page

179

(6)

Changing the Welcome Page

180

(1)

Customizing the page

181

(4)

Glossary: Techie Talk

185

(14)

Index

199

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