Travel and Entertainment Best Practices
by Schaeffer, Mary S.Format: Hardcover
Pub. Date: 2007-02-09
Publisher(s): Wiley
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Summary
Highly accessible and applicable, Travel and Entertainment Best Practices provides you with a comprehensive view of T&E procedures with authoritative tips, techniques, and advice from Mary Schaeffer, America's most accomplished accounts payable expert.
Author Biography
MARY S. SCHAEFFER is a nationally recognized accounts payable expert. She is the founder and Editorial Director of Accounts Payable Now & Tomorrow, a newsletter for professionals interested in payment issues. She is the author of twelve books and has written hundreds of articles that have appeared in publications such as the New York Times, Corporate Cashflow, Treasury and Risk Management, Business Credit, The Writer, and Newsday. She has an MBA in finance and is a member of the New York Financial Writers' Association.
Table of Contents
| Preface | |
| Acknowledgements | |
| Travel and Entertainment Expense Policy and Reimbursement | |
| Process: Not What It Was a Few Short Years Ago | |
| Trends Affecting T&E Expense Reporting | |
| Other Issues Affecting the T&E Expense Process | |
| Other Bad Practices That Plague T & E.Outsider''s View | |
| Worst-Case Scenario | |
| Best-Case Scenario | |
| Reality | |
| Who Handles T & E? | |
| How Corporate Travel Is Booked | |
| Pre-Trip Authorizations | |
| Role of the Travel Agent | |
| Corporate Travel Offices | |
| Corporate Intranet Portals | |
| Online Corporate Booking Services | |
| Third-Party Corporate Booking Portals | |
| Making the Selection: Third-Party Travel Service Provider | |
| Bare-Bones Approach: Employee Self-Booking | |
| Demise of the Saturday-Night Stay and Other Costly Issues | |
| Other Booking Issues | |
| T&E Expense Report Approval Process | |
| Who''s Watching the Store? | |
| Approval Process in a Paper World | |
| Traveler or Supervisor: Who Should Return the Approved Form? | |
| Approvals in an Electronic Process | |
| Electronic Processing without Immediate Approval.Electronic | |
| Processing with Immediate Approval | |
| Approvals: Paper versus Electronic | |
| Something to Consider | |
| What about the Receipts? | |
| Inquisitive Managers and Receipts | |
| The T&E Review and Reimbursement Process | |
| Cash Advances | |
| Other Cash Advance Problem | |
| How Common Are Cash Advances? | |
| Expense Reimbursement | |
| Last-Minute Reimbursements: The Demanding Employee | |
| Reviewing and Checking T&E Expense Reports | |
| Spot Checking | |
| Checking: An Important Consideration | |
| Recommended Best Practice: Checking Reports | |
| If Management Won''t Agree to Spot Checking | |
| When Spot Checking May Not Be Appropriate | |
| Policy Compliance | |
| Policy Compliance Exceptions | |
| Accountable or Not: The Tax Implications of Your T&E Plan | |
| An Accountable Plan | |
| Reasonable Amount of Time | |
| Tax Implications of an Accountable Plan | |
| A Nonaccountable Plan | |
| Advantages of an Accountable Plan | |
| Tax Carrot/Stick | |
| Receipts under Accountable Plans | |
| T&E in a Paperless World | |
| Pertinent IRS Publications | |
| Another Reason to Eliminate Cash Advances | |
| Paying for Corporate Travel: T&E Cards | |
| Employee Use of Own Credit Card | |
| Company Card with Employee Paying the Bill | |
| Company Card, Employee Payment, Corporate Guarantee | |
| Company Paying the T&E Card Bill | |
| One Card Approach.Hybrid Approach | |
| Which Approach Is Best? | |
| Issuance of Company T&E Cards | |
| Receipts, Documentation, and Other Issues | |
| Per Diems.Receipts | |
| What about Electronic Receipts? | |
| Disaster Recovery: Lessons Learned from Charlie and Katrina | |
| Other Delicate Issues | |
| Communicating Requirements: The T&E Policy and Manual | |
| What Kind of Policy Do You Want? | |
| Your T&E Policy, Internal Controls, and the Sarbanes-Oxley Act | |
| Access to the Policy | |
| A Two-Minute Assessment of Your T&E Process | |
| T&E Policy: Good News and Bad | |
| Administering the Policy | |
| T&E Policy Best Practices | |
| Policy Synopsis.Creating Your Own T&E Policy | |
| Keeping the Policy Current | |
| Enforcing the Policy | |
| Sample T&E Policy Manual | |
| Policy Approval | |
| T&E Policy Statement | |
| Policy Purpose | |
| Exceptions to the Policy | |
| Employee Responsibilities Related to T & E | |
| Preferred Method of Payment | |
| Supervisor Responsibilities Related to T & E | |
| Accounts Payable Responsibilities Related to T & E | |
| Receipts | |
| Who Pays When More than One Employee Is Involved | |
| What''s Covered | |
| What''s Not Covered | |
| Cash Advances | |
| Airline Service | |
| Denied Boarding Compensation | |
| Unused/Voided Ticket | |
| Rental Cars 94 | |
| Ground Transportation | |
| Use of Personal Automobile | |
| Preferred Hotels | |
| Lodging Receipts | |
| Meals and Incidentals: For Employee Only | |
| Expenses for Meals for Others | |
| Travel Expenses of Spouse/Personal Guest | |
| Entertainment | |
| Non-Travel Business Expense Reimbursement | |
| Whom to Call with Questions | |
| Other | |
| Solutions to Day-to-Day T&E Operational Problems | |
| Uneven Policy Enforcement | |
| Tough Tactics to Get T&E Reports Submitted On Time!Less Harsh Methods of | |
| Table of Contents provided by Publisher. All Rights Reserved. |
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